![]() If you're collaborating on a project with others, Bookends even allows you to share your references over the internet. After that, DEVONThink is all you need.To make things easier, Bookends has a search and import wizard which allows you to import references automatically from sources such as Google Scholar, Amazon and EndNote. DEVONThink and Bookends work incredibly well together, and Hazel is a handy little helper until the files are either in DT or indexed in DT. ![]() I also let Hazel (another handy app) keep an eye on my downloads folder to identify files with a doi number and then to move pdfs to Bookends’ “ref import” folder after I assign the tag “ref” to the file. Otherwise you just drag your file to the reference. It even have the option to add a pdf automatically if available online. However, I like Bookends “Add/References using quick add” in which you simply paste a doi, isbn or a bunch of other identifiers and Bookends do the rest. The many ways to get pdfs into Bookends, and thus also DT through the indexing, should perhaps be better discussed in the Bookends forum. You can arrange your references in folders in Bookends if you like, but that does not mean the pdfs go in different folders. Having all the pdfs in the same folder also helps DT to keep all files indexed and ready for its search and AI magic. I let Bookends have the folder on iClouds to have all references synced between desktop and iPad/iPhone (Bookends is useful for me across platforms). Bookends can name the files automatically in whatever format you want, so they are easy to tell apart even when stored in the one folder you assign Bookends to use for them. You want to attach your pdfs to your references in Bookends. What’s the best workflow for adding NEW scholarly articles to a DT indexed Finder folder structure, while also as seamlessly as possible importing them to Bookends at the same time? If I file them in the Finder first, then I have to remember where they are and go item by item in different folders to make sure everything is run through Bookends, which is inefficient and highly subject to (ahem) user error.If I feed the new articles into Bookends first, then filing them in the Finder breaks the link to where they are.(3) file the actual PDFs in the right place in my Finder folder structure (which is very important to maintain for DT search purposes, and also for accessing stuff from my iPad, which is Dropbox syned), (2) use Bookends to tag the new downloads and store them in Bookends database as new records, and (1) download new scholarly articles, often multiple articles at a single sitting (possibly using Bookends itself for the search process) ![]() (In the future I probably won’t file new Bookends records in any particular Bookends folder I’ll just tag each one with all relevant subjects and use smart groups as needed–this is one of the huge attractions of Bookends). For now, I’ve recreated the Finer folder structure as a mix of Folders and Groups in Bookends, partly to facilitate mass tagging. I’ve imported this entire PDF library into Bookends. It’s got nested folders inside it, organized by file type: I’ve got a “PDF Library” folder in the Finder. Am I running any risk by having two different database apps drawing off the same constantly refreshed source folders/files in the Finder? Or am I right that the two could basically play happily “side by side” in the same sandbox, so long as they were taking turns?Īny thoughts (especially on risk assessment!) would be most appreciated…Ī followup question for or anyone else who has indexed their Bookends library to their DT database: what’s your workflow for adding new PDFs? I’ll sketch my setup, then flag what seems like a problem. This would then let me deal with bibliography stuff through Bookends and important stuff ( ) through DevonThink, while keeping the same native Finder folder structure.Īt first glance, it seems like it’s all upside? But my PDF library is ginormous so I want to be sure I’m thinking about it right before running my PDF library through Bookends. You can just point it at your existing pdf library and hit “go.” That seems to open the possibility of having both (1) DevonThink (via indexing) and also (2) Bookends “pointed” at the same underlying PDF files. This post in the Bookends forums suggests that Bookends ( unlike Zotero) doesn’t require any changes to your Finder file structure.
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